Abstract Submission Instructions & Policies

Abstract submission

• Abstracts should be submitted on-line. Once you register for ICOM 2012 you will receive email with address of abstract submission form
• Abstracts sent by conventional mail or fax will NOT be accepted
• Alternatively, abstracts can be submitted via e-mail (mailing@icomonline.org), subject of email: icom12-yourSurname, title of the attached file: surname of the first author. Please send one mail per abstract.
• Please follow the instructions on the screen. For questions regarding the on-line submission process e-mail: mailing@icomonline.org
• The selection of abstracts for oral or poster presentation will be made by the Scientific Committee in May 2012. The presenting author will receive an e-mail with the result of the review and the Scientific Committee’s decision on the abstract in June 2012.
• Accepted abstract will be included in Conference Book of Abstracts and presentation will be included in Conference Program only if the Registration fee is received before June 30th 2012.

Abstract policy and regulations

With the submission of an abstract to ICOM2012, the presenting author:

• Accepts responsibility for the accuracy of the submitted abstract (please proofread the abstract carefully prior to submission!)
• Accepts to be the contact person for all correspondence about the abstract and inform co-authors about its status
• Confirms that all co-authors are aware of and agree to the content of the abstract and support the data presented
• States that for studies involving human or animal subjects, permission has been obtained from the relevant regulatory authority and properly informed consent given where appropriate
• Releases the copyright to ICOM2012 and gives permission for the abstract, when selected for presentation, to be published in the ICOM2012 abstract book as well as on the ICOM2012 website.

Abstract format

• The title of the abstract should be brief and objectively describe the study. Please use only capital letters in the title.
• Mailing addresses and academic degrees of co-authors should not be mentioned in the authors’ list. Underline presenting Author.
• Abstracts that exceed 1 A4 page will be not accepted.
• ONLY Microsoft Word or plain ASCII files will be accepted.
• Data tables, illustrations and figures may be included.
• The abstract must be submitted in good English. The Scientific Committee reserves the right to reject those abstracts which are presented in poor English, or may request an immediate revision by the presenter.
• You can download Word template here.

Abstract submission procedure

• Abstracts should be submitted on-line.
• The presenting author’s name, address and e-mail address details are crucial for future correspondence.
• When finished with the on-line submission, it is imperative to click the “Final submission” button for final submission of the abstract; a screen will then appear informing that the abstract has been registered successfully. Within 72 hours of submission, the presenting author will receive an e-mail to verify that the organizer has received the abstract. This confirmation of abstract receipt is NOT a notice of acceptance.
• In case the confirmation from the organizer is not received, the presenting author should contact mailing@icomonline.com within one week of submission of the abstract.
• Once the abstract is submitted, changes, corrections or rewording are not possible. Careful typing and proof-reading are essential as the abstract will not be edited or corrected by the organizer and will appear, if accepted, as submitted.
• Submitting an abstract for presentation at ICOM2012 does not constitute registration for the conference. Abstract presenters must register to attend ICOM2012 by following the instructions for registration on the conference website.

Abstract selection process

Abstracts submitted for presentation at ICOM2012 will be reviewed by the Scientific Committee and will be judged solely on the data submitted.

The selection of abstracts for oral or poster presentation will be made by the Scientific Committee in June 2012.

Withdrawal of abstracts

Abstracts submitted for presentation at ICOM2012 can be withdrawn until July 15th 2012. After this date, abstracts selected for oral or poster presentation should be presented.

If the presenting author of a selected abstract cannot attend the Conference, (s)he should assign a replacement and inform the organizing secretariat of the replacement as soon as possible..